In today’s modern society,technology makes it much simpler to change paper documents into computer files that can be stored in the cloud or on your laptop/PC or even your smartphone. However,you may still find occasions when a paper document may be required. These two formats have disadvantages and advantages. This post will provide info on the different pros and cons of paper and digital mapping.
1. Digital Maps
Accessing Documents Quickly While On The Go
Digital files have two main benefits: comfortable access and retrieval. Unlike their paper counterparts that need manual access along with a good memory to consider where situations are placed,digital files may be retrieved utilising keywords,not something that can be done with paper documents! Keyword search is helpful simply because they can be matched either in the title or content,wherever the document is located.
Using cloud storage,documents can be simply retrieved from office computers and mobile phones thereby,offering flexibility of access. It is for that reason that digital may be the preferred format by work teams. One example is organisational records,like customer information,which needs to be shared among many people inside a geographically diverse work group for the project to achieve success.
Increased Storage Area
Naturally,paper documents do take up space. Unfortunately,today’s many environments people work in do not have space to spare. With physical space being limited,and the price of electronic storage becoming ever cheaper,it seems sensible that one would use digital technology to keep digital mapping documents. Scanners enables you to turn paper documents into digital files and set them in ‘the cloud’.
2. Advantages of Paper Documents
While confidentiality issues is probably not highly significant when dealing with geographical documents,it will arise when organising the legal and financial aspects of client information. Using online information,like emailing digital documentation,is not always totally secure therefore,attaching digital map data to an email can position the information in danger. It is essential to place simple passwords on the document before opening it,and you will share the password verbally towards the recipient.
Here is where paper documentation can be a benefit. Not merely is sensitive information kept confidential,but the hard copies are easier to manage from your security perspective.
A Trusted Source
Regardless of the digital map resource being convenience,paper maps may be more reliable. Think about the situation – when you are going to a remote location in which the internet access is poor,it is recommended that you have hard copies available. A paper document will not need reliable internet access to operate,and it is accessible to pass around to any or all people in the audience. It might be old-fashioned,but even the antiquated methods have their benefits.
No Requirement To Backup
Digital documents,including digital maps,require electronic backups. Failing to backup the documents may be disastrous! A paper map or document is far more reliable as it fails to require backups,although extra copies from the item won’t go amiss.
As can be viewed,both paper and digital mapping have benefits however,they have reasons why they are often disadvantageous. Using the information above,you can decide which choice is suited to suit your needs.
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